Janet Juma Midiwo
PhD student in HRM at Jomo Kenyatta University of Agriculture and Technology
Professor Elegwa Mukulu
Jomo Kenyatta University of Agriculture and Technology
Dr. Gichuhi Waititu
Jomo Kenyatta University of Agriculture and Technology

CITATION: Janet Juma Midiwo, Prof. Elegwa Mukulu and Dr. Gichuhi Waititu (2015). Influence of Human Resource Information Systems’ e–Recruitment on the Performance of Kenyan Public Universities, International journal of Human Resource and Procurement (IJHRP), volume 1 (3), 295 -317. ISSN 2105 6008

Abstract

With the advent of the twenty-first century came the ever increasing effect of globalization and technology. There is, therefore, a tremendous surge in the implementation of new technology and organizations have amplified the use of information systems in various functions and departments for organizational competitive advantage and success. Even though Human Resource Information Systems (HRIS) propels this technology rush, little information exists on HRIS in Kenyan public universities and hence forms the focus of this study. To get a clear understanding of the influence of human resource information systems’e-recruitment on the performance of Kenyan public universities, this study sought to assess the levels of systems manipulation of the human resource recruitment utilities like accuracy, ease of access, effectiveness and efficiency of information for decision making and cost reduction in the recruitment process. This study used a descriptive survey method, which employed both qualitative and quantitative approaches. The target population of the study was human resource information system users and service providers who have served in the public universities for more than two years. Questionnaires and interview tools were used to collect both quantitative and qualitative data respectively. Stratified sampling was adopted to identify category of university staff for the study. Simple Random Sampling technique was then employed to identify individual staff for the interviews. Qualitative data was analyzed under the thematic method and quantitative data under statistical method. A total of 187 questionnaires with self-explanatory questions were administered to both academic and non- academic employees of 3 public universities in Kenya. Separately, 23 interviews were carried out and 20 of the respondents were interviewed and recorded. Data collected was analyzed by use of statistical tools for data analysis namely, MS-Excel and Statistical Package for Social Sciences (SPSS). The results of the research give valuable insights about the success and effectiveness of human resource information systems in organizations. The findings of the study are discussed in the context of the theoretical and empirical background of HRIS application on human resource management function of recruitment. The findings indicate that HRIS application on recruitment provide quality, accurate and consistent data that enables effective and efficient decision making for organizational competitive advantage, while lack of financial support and poor computer competency impede the effective application of human resource information systems. The results further confirm that HRIS’e-recruitment reduces operational cost compared to manual systems as it helps to maintain data with more accuracy and in less time. Based on the findings of this study, it is concluded that applying an effective HRIS e-recruitment can be an assurance for HR to stay competitive in its bid to deliver more effective and streamlined services that can influence the performance of public universities. It is further concluded that HRIS function of e-recruitment enhances human resource management in terms of administrative and analytical purposes. It is, therefore, recommended that a continuous assessment on the influence of HRIS, especially e-recruitment on overall performance is necessary if the public universities are to maintain the competitive advantage resulting from human resource information systems.

Keywords: Human Resource Information systems. E-recruitment, Human resource management.

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